The level of cyber attacks by Phishing has increased. Mobile devices are subjected to attacks from emails and text messages. Small businesses especially need protection in the event they unknowingly send an email that is infected with a malware. The receiver’s email system could also become infected. In addition to having legal protections for your business, having an email disclaimer statement adds another layer of protection.
Email disclaimers have been around for a long time, and for a good reason. Despite the ongoing discussion on their legal effectiveness and enforceability, legal teams insist on inserting them into emails. Disclaimers inform recipients about what they can and cannot do with the emails sent from your company.
If you are looking for an email disclaimer, JackieR Be Smarter Than Your Phone has gathered 11 disclaimer examples you can freely use for your emails!
- It’s important to not forget to insert your company’s data into the disclaimer. Providing information on your company is required by law in some countries. For more information on legal requirements for email disclaimers, please consult this article.
- Apart from the legal aspect, there is also a high marketing value. Including your company’s name and other information in every email makes your brand more and more recognizable and reinforces the bond between you and the client.
To help you get started with disclaimers, listed below are 11 examples from different categories. One way to cut down on having your email address hacked is to use a graphic email signature. Be sure to consult the article on professional email signature designs for design ideas.
Be Smarter Than Your Phone is providing email disclaimers examples that are divided into sections depending on what they apply to:
One of the most important things to mention in a good email disclaimer example is confidentiality. Simply speaking, it is to state that the message should be read only by the original recipient and that sharing its content is strictly forbidden.
- The content of this email is confidential and intended for the recipient specified in message only. It is strictly forbidden to share any part of this message with any third party, without a written consent of the sender. If you received this message by mistake, please reply to this message and follow with its deletion, so that we can ensure such a mistake does not occur in the future.
- This message has been sent as a part of discussion between [Sender’s name] and the addressee whose name is specified above. Should you receive this message by mistake, we would be most grateful if you informed us that the message has been sent to you. In this case, we also ask that you delete this message from your mailbox, and do not forward it or any part of it to anyone else. Thank you for your cooperation and understanding.
This is a reminder for the addressee that they should check the message and attachments against viruses. This may either prevent clients’ computers from infection, or the company from being sued for the damage caused by viruses.
- [Your company] puts the security of the client at a high priority. Therefore, we have put efforts into ensuring that the message is error and virus-free. Unfortunately, full security of the email cannot be ensured as, despite our efforts, the data included in emails could be infected, intercepted, or corrupted. Therefore, the recipient should check the email for threats with proper software, as the sender does not accept liability for any damage inflicted by viewing the content of this email.
Sometimes, it might happen that when someone asks for a quotation, the recipient assumes that it equals entering an agreement. In other situations, an employee might get carried away and promise something that oversteps their authority. Those email disclaimer examples help both parties avoid misunderstandings.
- This quotation request is sent to compare available offers and does not imply entering into a legally binding contract.
- No employee of [your company’s name] has the authority to conclude any binding contract without an explicit written consent of their supervisor. Therefore, any will to enter into an agreement must be confirmed by the [Sender’s name]’s manager.
Those email disclaimer examples are very short and with a nice green icon can support the environment and show that you care.
- Please do not print this email unless it is necessary. Every unprinted email helps the environment.
- Is it necessary to print this email? If you care about the environment like we do, please refrain from printing emails. It helps to keep the environment forested and litter-free.
This email disclaimer offers the company help when e.g. an employee writes something offensive. It is a safety measure against the company being sued for personal viewpoints of individuals in the company.
- The views and opinions included in this email belong to their author and do not necessarily mirror the views and opinions of the company. Our employees are obliged not to make any defamatory clauses, infringe, or authorize infringement of any legal right. Therefore, the company will not take any liability for such statements included in emails. In case of any damages or other liabilities arising, employees are fully responsible for the content of their emails.
Email disclaimers in newsletters
Those are especially important, as they deal with subscribers’ lists. According to regulations concerned with email spamming and privacy, you have to provide an easy way to unsubscribe from such a list. Are you perhaps wondering what could happen if there is no unsubscribe mechanism? Or if you do not provide information about your company? As an example, according to Canada’s Anti-Spam Legislation (CASL), sending a commercial electronic message within, from or to Canada without such mechanism can result in criminal and civil charges, as well as in huge penalties. For more information, you can visit this site. Below, you have some email disclaimer examples to show you how to put it into words.
- You have received this mail because you have subscribed for a newsletter at [your website’s address]. You can always unsubscribe from our mailing list, by clicking on Unsubscribe You can also reply to this message, including unsubscribe in the topic.
- This message is sent to you because your email address is on our subscribers list. If you are not interested in receiving more emails like this one, just hit Unsubscribe.
- Thank you for subscribing to our newsletter. [Your company name] team will work hard to deliver good quality information in the fields you have specified upon subscription. However, if you decide that you no longer want to receive such emails from us, feel free to click the link below. Click here to unsubscribe.
If you manage your subscribers’ list on your own, you can easily create an unsubscribe link. Just create a hyperlink on the unsubscribe text and link it to: mailto:firstname.lastname@example.org?subject=unsubscribe